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Catering Services

Welcome to Rio Grande Catering Services. We will work in a close partnership with you to customize your program, providing the highest level of food quality and service to assure the success of your event.

Our philosophy is to provide a meeting and dining environment specialized to not only meet, but also exceed your expectations. Our team is committed to providing service and menu flexibility so that your event will be uniquely your own.

Please keep in mind that the menu items and services included in this brochure are a sampling of what we can do for you. Should your event require special services or dietary consideration, we will tailor our offerings to meet your needs.

We appreciate your business and will do whatever we can to make your event memorable, from start to finish. If you have any questions regarding our services, please call (740) 245-5660 or email us at catering@rio.edu.

We look forward to serving you.

 Watermelon SalsaStrawberry Shortcake

See our Menu and start an order in Catertrax

 

 


Catering Guidelines

 The following steps will help you through the process of organizing your special function. Please contact our Catering Department if you have any questions.

Reserving a Location

 All meeting and banquet spaces at the University of Rio Grande must first be reserved through Debbie Herald before catering arrangements can be guaranteed. Please call 740-245-7200

 or email dherald@rio.edu to start the reservation process.

Arranging for Catering Services

 Once you have reserved your location, you will need to get in contact with the University of Rio Grande Catering Department at 740-245-5660 or send an email to catering@rio.edu to schedule your catered event.

Booking/Planning an Event

 Contact the Catering Department at least 14 days before the event at 740-245-5660, or by emailing catering@rio.edu, or stop by our office located in the Davis University Center.

Some arrangements can be made by phone or email , others may require an appointment with our Catering Department. This is the time for a thorough discussion of all specifics and details.

 We can help you make all the necessary decisions and to determine which of our services best fit your needs.

 

Hours of Operation: Monday through Friday, 7:30am -7:00pm. Closed on certain Holidays.

 

CONTACTS: Room Reservation Department: 740-245-7200

Catering Department: 740-245-5660

Catering Department Fax: 740-245-5756 

Catering Department Email:catering@rio.edu 

Catering Department Mailing Address: 218 North College Ave. Rio Grande, OH 45674    

 Event Confirmation and Guarantees

 After we have finalized all the details for your special event, you will receive a Catering Service Proposal Contract, to be signed and sent back to us. We ask that you ensure that we

 have this signed guarantee 7 business days before your catered event. This confirmation and guarantee will include the exact times, location, attendance, menu choices and room setup.

 Payment

 All catered functions must be secured by payment before they occur. Most major Credit Cards, Cash, Check, and Purchase Orders are all valid payment methods. Our payment policy

 requires a deposit of 75% two weeks prior to the event with the remainder balance due on the day of the event. Tax exempt organizations are required to submit a copy of their exemption

 certificate prior to their scheduled event.

 Changing/Cancelling an Event

 All cancellations and final changes must take place at least 3 business days before your function. If you do not contact us with a final count within 3 business days, we will prepare for the

 estimated number and charge accordingly. If you cancel or change an event after the 3 day deadline, some of the expenses already incurred cannot be absorbed and will have to be billed.

 Delivery Fees 

There is no delivery fee for catering services held on the University of Rio Grande campus. Deliveries within the Rio Grande communitty will require a $25.00 delivery fee. For other locations, please contact our Catering Department.

 Attendants

 To ensure that your event is a success, catering staff will be provided for all served meals and some buffets. If additional time is needed, a fee of $20.00 per attendant, per hour will be charged for a minimum of 1 hour.

 Service Staff

 Continental breakfasts, breaks, and receptions are priced for self-service. Buffet and served functions are staffed with one attendant for every 35 guests and are included with the per person price.

 Catering Equipment

 As the host of the catered event, you are responsible for the equipment we have provided. Any missing or damaged catering equipment or supplies will be charged to your account

 at replacement cost. For larger events, specialty equipment may need to be rented at an additional charge.

 Floral Charges

 We will be happy to assist you with your floral arrangements. For decorative requests an additional fee will be determined for your specific needs.

 China Charges

 Our Catering Department provides high quality plastic products unless otherwise requested or noted. We offer china service for any event at an additional charge.

 Full Meal Service and Silverware $2.00 per guest

 Coffee or Beverage China Service $1.00 per guest

 Full Bar Glass Service $1.50 per guest

 Reception China and Silverware $2.00 per guest

 Linens

 We will provide linens for buffet tables at no charge. If you would like linen to be placed on any additional tables, there will be a $5.00 fee for each tablecloth.. Linen napkins are

 availible for $0.65 each. Specialty linens are available upon request for an additional charge.

 Food Removal Policy

 Due to health regulations, it is our policy that food items from events cannot be removed from the event site

University of Rio Grande | Dining Services | 218 East College Ave. | Rio Grande, OH 45674 | tel. (956) 665-7409 | Contact Us